Nexaigentsys

AI agents & AI automation for small businesses

Save time with AI and grow without new hires: digital employees,
custom-built systems, websites and automation for small and mid-sized businesses.

Not sure which combination is right for your business?

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Solutions for every stage of your business

From getting found online to scaling up. The website is the foundation, and everything else builds on it.

Stage 1

Get visible

Get found online and win your first customers.

Stage 2

Get organized

Keep track as your customers and processes grow.

Stage 3

Scale & optimize

Get more done with less effort.

Digital employees

A digital team for your business. Here you can have custom AI agents built that take on real roles: an AI receptionist on the phone, customer support in chat, assistance, bookkeeping, recruiting and more. They work around the clock, connect to the tools you already use and are usually live within a few days.

  • ✓Available 24/7: No shift schedule, no breaks. Every request gets handled right away.
  • ✓Real roles instead of single tools: Support, assistance, bookkeeping, recruiting. Each role has a fixed place in your company.
  • ✓Starts with your knowledge: Connected to your existing tools and processes. No rebuilding from scratch.
  • ✓Gets better with feedback: Every correction improves the agent. Open metrics show what it does, and anything that goes out needs your approval.
Or:
Meet Nexaigents Book an intro call

Professional websites

A website that sells. We build fast, mobile-first websites designed to turn visitors into customers. A digital business card is not enough.

  • ✓High performance: Load times under one second for top Google rankings.
  • ✓Conversion first: Clear design that leads visitors to act, whether that means buying or getting in touch.
  • ✓Maintenance-free: Hosting, updates, SSL and security features included.

Included

Legal pages (imprint, privacy policy), cookie banner and domain setup.

Book an intro call
Reference: Refugium Heideland
More about professional websites

Problem → solution → result

Your problems

Slow load times More than 50% of visitors leave when a page takes longer than 3 seconds to load.
Weak Google performance Page speed is a ranking factor. Slow websites rank lower.
Outdated design An unprofessional website puts potential customers off.

Our solutions

Fast pages Lean code, optimized images and caching for load times under 2 seconds.
Conversion design Every page is built around your goal: lead form, buy button, contact.
Modern UX Clear messages, A/B-testable elements, mobile first.

Your results

+40% page speed Measurable within the first 14 days.
< 2 sec. load time Mobile & desktop, Core Web Vitals passed.
More conversions Thanks to a professional look and clear calls to action.

What you get

Performance analysis

A review of your current website and its biggest bottlenecks.

Custom design

A tailored layout based on current UX principles.

Mobile & desktop

Responsive design that works well on every device.

Speed optimization

Technical tuning for Core Web Vitals and top rankings.

Copy that sells

Website copy written for your audience and your brand.

All-in package

Hosting, SSL, legal pages, cookie banner. All included.

The standards behind it

  • ✓Privacy-friendly analytics: See what visitors do, without a cookie banner if you prefer.
  • ✓Built-in A/B tests: Two versions run against each other and the better one wins. Measured, not guessed.
  • ✓Legally sound from the start: Imprint, privacy policy and consent handled properly from day one.

Marketing & ad automation

Ads that optimize themselves. Through the official Meta Ads MCP server, an AI runs your Facebook and Instagram campaigns. It reviews performance every week, moves budget to what actually converts and refines your audiences automatically based on conversions.

  • ✓Weekly analysis: A clear report every week: what works, what burns budget, what to do next.
  • ✓Fully automated AI optimization: Bids, budgets and audiences are continuously optimized for conversions, with no manual tweaking.
  • ✓You stay in control: The AI suggests larger changes, and you approve them with one click.

How it works

Connect your Meta Ads account → the AI reads your campaign data → weekly report with concrete actions → conversion-based auto-optimization, with your approval.

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More about marketing & ad automation

Problem → solution → result

Your problems

Wasted budget Ads are running, but the leads don't come in, and nobody notices early enough.
No overview Ads Manager is cluttered, and optimizing properly takes hours.
Reacting too late Campaigns aren't adjusted daily, so opportunities slip by.

Our solutions

Meta Ads MCP connection An AI with direct read access to your campaign data. No API tinkering.
Weekly AI analysis A clear report with concrete, actionable steps.
Conversion-based auto-optimization Budgets, bids and audiences are refined continuously.

Your results

Less wasted spend Budget goes where it converts.
More conversions per euro Ongoing optimization instead of a one-time setup.
Hours saved Optimizing takes minutes instead of half a morning every week.

What you get

Meta Ads MCP setup

Your ad account is connected securely to the AI, read-only.

Weekly report

Performance at a glance, plus clear recommendations.

Conversion tracking

Clean tracking, so optimization is based on real sales.

Automatic budget allocation

Budget moves automatically to the campaigns that deliver.

Audience optimization

Audiences are refined continuously for less wasted reach.

Approval workflow

You approve larger changes with one click. You stay in full control.

SEO & performance

Get found when it counts. A beautiful website is useless if nobody sees it. We optimize your tech and content so Google ranks you and customers find you.

  • ✓Core Web Vitals: Technical optimization for maximum page speed (90+ score).
  • ✓Local SEO: Optimizing your Google Business Profile for local search.
  • ✓On-page: Clean structure, meta tags and keyword targeting.
Book an intro call
Reference: Refugium Heideland
More about SEO & performance

Problem → solution → result

Your problems

Long load times A one-second delay can cut conversions by up to 20%.
Poor Core Web Vitals Missing Google's thresholds means lower rankings.
Invisible on Google Competitors rank ahead of you, and you lose customers.

Our solutions

Performance audit Measuring and analyzing every factor that affects speed.
Technical tuning Image compression, code optimization, CDN, caching.
On-page SEO Structure, meta tags, keyword optimization.

Your results

–50% load time Measurable within the first 14 days.
90+ PageSpeed score Mobile & desktop in Google PageSpeed Insights.
Better rankings More visibility = more traffic = more customers.

What you get

Performance audit

A detailed analysis, including a prioritized list of the biggest problem areas.

Technical tuning

Image compression, code optimization, server settings.

Core Web Vitals

Dedicated tuning for LCP, INP and CLS.

On-page SEO

Meta tags, structure and internal linking optimized.

Local SEO

Improving your Google Business Profile and local visibility.

Results report

Every improvement documented with before and after figures.

Email management

B2B lead generation on autopilot. Generate qualified leads without spending hours on cold outreach. We write personalized email sequences that get replies.

  • ✓Smart follow-up: Automatic follow-up emails until the prospect replies.
  • ✓Deep personalization: Every email reads as if it were written by hand, for one person.
  • ✓A/B testing: We optimize subject lines and content based on data.
Book an intro call
Reference: Reinhelden CRM
More about email management

Problem → solution → result

Your problems

Low open rates The average is only 24%, so your offers go unseen.
Impersonal emails Generic emails without personalization don't convince anyone.
Manual follow-up Follow-ups take time and often get forgotten.

Our solutions

Smart campaign setup Find the relevant decision-makers and write sharp emails.
Automated follow-ups Sequences after 2, 5 and 10 days, with no manual chasing.
Personalization Individual messaging for up to 29% higher open rates.

Your results

+25% open rate Measurable within the first 14 days.
3× more replies Thanks to personalization and consistent follow-up.
Qualified leads Prospects actively get back to you.

What you get

Contact & target analysis

Defining your ideal customers and researching qualified contacts.

Campaign setup

Email sequences with strong personalization and the best send times.

Automation tool

Setup of Lemlist, Snov.io or your own system, including tracking.

A/B testing

Subject lines and content optimized based on data.

Performance tracking

Follow open and reply rates live.

30 days of support

Optimization and scaling after go-live.

API integration

No more data silos. We make sure your tools talk to each other. CRM, online store, bookkeeping or marketing tool: we connect them all.

  • ✓Real-time sync: Data such as orders and leads is transferred instantly.
  • ✓Fewer errors: No more manual copy errors.
  • ✓Multi-platform: Shopify, HubSpot, Pipedrive, Slack, Gmail, Lexoffice and many more.
Book an intro call
References: Reinhelden CRM · In-house AI system
More about API integration

Problem → solution → result

Your problems

Data islands Around 40 different apps with no connection between them means copying data by hand.
Error-prone double work Copy and paste costs 4 hours a week, with errors and frustration.
Inconsistent data Different versions in different systems.

Our solutions

Custom API interfaces Connections between CRM, ERP, store and bookkeeping.
Automatic synchronization Data flows in real time, following your rules.
Workflow automation New order → sent to the warehouse system automatically.

Your results

–30% time spent Measurable within the first 14 days.
0% transfer errors Automated data exchange eliminates errors.
Single Source of Truth Every system works with current, consistent data.

What you get

Integration plan

A map of your data flows and a decision on which system leads.

Custom API development

Interfaces built for your specific systems.

Real-time sync

Changes are transferred instantly.

Error handling

Robust logic for edge cases and reliability.

Monitoring dashboard

An overview of all data flows and their status.

Documentation

Complete technical documentation of every integration.

The standards behind it

  • ✓Every interface documented and testable: Every function is described and can be tried out directly. No guesswork for future integrations.
  • ✓No vendor lock-in: Your data and functions stay accessible through open interfaces, so you can switch or extend at any time.

Custom AI automation

Example: quotes and invoices. A request becomes a quote, an accepted quote becomes an invoice, and anyone who doesn't pay gets a reminder without you having to think about it. We build the same kind of flow for anything that runs the same way every week. If you have no time for routine work, this is where you win it back first.

  • ✓From quote to payment: Quote sent, followed up, invoice issued, payment checked.
  • ✓In your own tools: n8n or Make, connected to your inbox, CRM and bookkeeping.
  • ✓Process optimization: We look at how you work and start where it makes the biggest difference.
Book an intro call
Reference: Reinhelden CRM
More about custom automation

Problem → solution → result

Your problems

Time-consuming routine About 30% of daily tasks could be automated.
Manual errors Typos, missed steps, frustration in the team.
No live overview Managers have to keep asking. More meetings, less focus.

Our solutions

Finding the right workflows Identify the 2 or 3 areas with the most automation potential.
No-code automation n8n, Make or Zapier, without a single line of code.
Trigger-based workflows Automatic responses to events in your systems.

Your results

–50% manual tasks Measurable within the first 14 days.
2× faster processes Because waiting times disappear.
Fewer errors Automated processes don't make careless mistakes.

What you get

Process analysis report

The top automation opportunities with an effort/benefit estimate.

Workflow development

Automations tailored to your specific processes.

App connections

Your existing tools connected via API or connectors.

Testing with real data

Thorough testing before the automation goes live.

Video documentation

Loom videos show exactly how the workflows work.

30 days of fine-tuning

Adjustments after go-live based on real results.

The standards behind it

  • ✓Recurring work runs on its own: Reminders, reports, cleanup and data checks happen at the right time, without anyone having to remember them.
  • ✓Alerts you when something goes wrong: If an automated workflow fails, you find out right away instead of weeks later.

Management systems

Keep the full picture. We build central dashboards for your business. See KPIs, project status and team workload at a glance.

  • ✓Everything in one place: Kanban boards, calendars and task management.
  • ✓Team management: Assign tasks and track progress.
  • ✓Data visualization: Clear charts instead of unreadable spreadsheets.
Book an intro call
Reference: In-house AI system
More about management systems

Problem → solution → result

Your problems

Information silos Employees spend 20 to 40 minutes a day looking for files.
Task chaos To-dos get forgotten, done twice or done late.
No overview Managers have to keep asking. Unnecessary meetings.

Our solutions

All information in one place A dashboard with linked areas, documents & workflows.
Kanban system Tasks clearly visible, assignable & prioritized.
Gantt + calendar Planning, absences & responsibilities at a glance.

Your results

–20% coordination time Measurable within the first 14 days.
+25% faster tasks Thanks to clear responsibilities and priorities.
Happier employees Less searching, more productive work.

What you get

Central dashboard

An overview of KPIs, tasks, projects and team activity.

Kanban board

Visual task management with drag & drop.

Team calendar

Appointments, absences and milestones planned properly.

Document hub

All important files linked and easy to find.

Tool integrations

Connected to your existing systems (CRM, email, etc.).

Mobile view

Access from anywhere, including your smartphone.

The standards behind it

  • ✓Everyone sees only what they should: Roles and permissions control who can see and change what, kept strictly separate even across several teams or locations.
  • ✓Easy, secure login: Sign in with a link or a Google account. No password chaos.
  • ✓Everything traceable: Every change is logged, so you can always see who did what and when.
  • ✓Built-in AI assistant available: Answers questions about your data and takes on tasks, with a fixed cost cap and protection for sensitive data.

Custom software

Custom software that keeps getting better. We build software that fits your process exactly, and it keeps evolving. Your team reports wishes and bugs right in the app, our developer agent works on them overnight, and every week you get a plain-language report on what has improved. We keep refining until you are happy.

  • ✓Feedback right in the software: Wishes and bugs go straight into the built-in task management with one click. No email chains, nothing gets lost.
  • ✓Developer agent Dave: Open tasks are worked on overnight. A change only goes live after a human has reviewed it.
  • ✓Weekly report: Every week, in black and white: what was improved and what comes next. We keep going until you are happy.
Book an intro call
References: Mailhelfer · Coworking · Expert platform
More about custom software

Problem → solution → result

Your problems

Software goes stale after handover After launch nothing happens, and every change turns into an expensive mini-project.
Feedback gets lost Requests from the team end up in emails and chats and never get done.
No visibility You never know what is being worked on or what your money is doing.

Our solutions

Built-in feedback & task management Every request becomes a task with one click, with a screenshot and context attached automatically.
Developer agent Dave Works through open tasks overnight and presents finished change proposals.
Weekly report & fine-tuning A clear report every week, then we refine until it fits.

Your results

Software that grows with you Your tool adapts to your business, and you don't have to adapt to it.
Improvements in days instead of months From request to finished change, often overnight.
Full transparency Every week you see what happened, without having to ask.

What you get

Custom software

Built for your exact process, from a lean MVP to a full system.

Feedback button in the app

Bugs and wishes are reported right in the software, captured automatically with a screenshot and technical context.

Internal task management

Every report automatically becomes a prioritized task. Nothing gets lost, everything is traceable.

Dev agent Dave

Our AI developer agent works on open tasks overnight. Every change goes live only after a human has reviewed it.

Weekly progress report

Written in plain language: what improved, what's next, where things are stuck.

Refinement until you're happy

After every weekly report we fine-tune, and the cycle continues until it works for you.

The standards behind it

  • ✓A clear spec before the first line of code: What your software needs to do is settled up front. No "that's not what I meant" moments.
  • ✓Built in stages: You see real progress after every phase instead of waiting in the dark for months.
  • ✓Automated tests with every change: Bugs that were fixed stay fixed, and new features don't break existing ones.
  • ✓Acceptance testing before launch: Before real users get on board, everything is tested thoroughly from several angles.
  • ✓Your data stays safe: Even as the software grows and changes, nothing that exists gets lost.
  • ✓Consistent design: Clean, easy to use on phone and desktop, and accessible for people with disabilities.

Content creation

Stay visible without spending hours. A single recording turns into finished clips for YouTube, TikTok and Instagram, automatically cut, subtitled and rendered. Our content engine handles the time-consuming part. You only approve.

  • ✓One recording, many clips: One shoot becomes several formats, each made for its platform.
  • ✓Automatic editing & subtitles: AI cuts the pauses, adds subtitles and renders the final video.
  • ✓You approve, we publish: Nothing goes online without your approval.
Book an intro call
More about content creation

Problem → solution → result

Your problems

No time for content Editing, subtitling and uploading eat up hours you don't have.
Irregular posting Sometimes a lot, sometimes nothing. Without a steady rhythm, the algorithm won't push you.
Expensive Agencies or editors charge per clip. That doesn't scale.

Our solutions

Content engine Recording in → automatic cut, captions and render.
Several platforms at once YouTube, TikTok and Instagram in the right formats.
Approval workflow A suggestion and a preview. You approve, then it goes online.

Your results

More reach Consistent output instead of occasional posts.
Consistent rhythm Publish regularly without it costing you time.
A fraction of the cost No editor per clip. The engine does most of the work.

What you get

Auto editing

Pauses and slip-ups removed. Finished cuts with no manual work.

Auto subtitles

Accurate captions automatically, for more watch time even with the sound off.

Multi-platform export

Portrait and landscape formats for YouTube, TikTok and Instagram.

Topic & hook ideas

AI suggests hooks and editing variations.

Render & upload

Fully rendered and published right after your approval.

Approval before publishing

You see every clip in advance and approve it with one click.

Security hardening & audit

We find the gaps before someone else does. We check your website, servers and access points for vulnerabilities, harden your systems to current best practice and give you a clear action report, so your business is secure and ready for what comes next.

  • ✓Clear findings: An OWASP-based security check with a prioritized traffic-light rating: critical, important, optional.
  • ✓Real hardening: Servers, firewall, access and backups are checked and secured right away.
  • ✓NIS2-ready as a supplier: We get you technically ready before your clients write security requirements into their contracts.

Clearly scoped

Audit & hardening to current best practice. This is not a certified penetration test and not legal advice. Every review happens only with your written order.

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More about security hardening & audit

Problem → solution → result

Your problems

Unknown vulnerabilities Outdated software, open ports and insecure defaults go unnoticed until it's too late.
Loose access & secrets Passwords in code, missing MFA and open admin access are an easy target.
Pressure from the supply chain Larger clients pass NIS2 security requirements on to their suppliers.

Our solutions

Web & app security audit An OWASP-based scan for injection, auth, misconfiguration, headers and TLS, plus a manual review.
Server & cloud hardening SSH, firewall, updates, permissions, ports and backups are checked and secured right away.
AI-assisted code review Secrets in code, insecure defaults and dependency vulnerabilities are tracked down systematically.

Your results

Clear action report Prioritized findings in a traffic-light system, easy to understand without an IT background.
Significantly lower risk Critical gaps closed, systems hardened to current best practice.
Ready for your clients Technically solid when your customer asks for proof of security.

What you get

Web/app security audit

An OWASP-based scan plus a manual review of your website and web apps.

Server & cloud hardening

SSH, firewall, updates, ports, permissions and backups checked and secured.

Secrets & access audit

Where are your keys and passwords? Rotation, least privilege and MFA covered.

AI-assisted code review

Repo and config checked for common vulnerabilities and dependency risks.

Technical safeguards check

Encryption, backup, access control and logging, reviewed technically.

Clear action report

Prioritized findings in a traffic-light system, in plain language, with concrete next steps.

Three levels, from quick check to ongoing protection

Security quick check: from €1,500

Automated scan plus AI analysis and a prioritized action report in traffic-light format. A pure review with read-only access: we look, we change nothing.

Audit + hardening: from €6,500

A full audit across web, servers, secrets, access and technical safeguards, plus fixing every critical finding: firewall, updates, MFA, backups, headers/TLS. The fixed price depends on the number of systems.

Protection retainer: from €390/month

Ongoing update and CVE monitoring, quarterly re-scan, secrets check and light incident support. Priced by the number of systems we look after.

Level 1 touches nothing: we review with read-only access and deliver the findings. As soon as a configuration changes, it is level 2. There we fix whatever the report rates as critical; anything marked important or optional is your call afterwards, as an extension or as part of ongoing protection. If you book the hardening after the quick check, we credit half of the quick-check price towards the audit.

Trust & transparency

We secure our own infrastructure to the same standards we recommend to you. Every review happens only with a written order and within a clearly defined scope. Nobody can promise absolute security. What we deliver is measurable risk reduction based on current best practice.

The standards behind it

  • ✓Updates without downtime: New things are tried and watched in a test environment before they go live, with a clear way back if something goes wrong.
  • ✓Kill switch for new features: Larger features can be switched off instantly if needed, with no downtime and no rollback.
  • ✓Regular key rotation: Access keys are renewed on schedule, so even a lost key stays a small risk.
  • ✓Secured AI: Where AI assistants act on their own, they are protected against manipulation and data leaks. They only do what they're allowed to.
  • ✓Backups and separate environments: Your software runs cleanly isolated with its own backups, so a problem in one place doesn't take everything down.

Implementation & ongoing support

What does an AI agent or an automation cost? Below are the starting prices for each service area. They apply to a finished, handed-over result, never to a partial job. You get a binding fixed price for your exact scope after the free analysis.

Custom implementation

A tailor-made solution instead of an off-the-shelf kit, built for a clear outcome: more revenue, less manual work, measurably lower costs. From the first concept to the finished system.

from €6,900
  • Professional website from €6,900
    Concept, design, copy, build and handover, live in 3 to 5 days
  • Process automation from €7,500
    Process review, automation, connection to your existing systems, onboarding
  • AI agents (chat & phone) from €8,500
    An agent built on your company knowledge, integration, trial run, handover
  • Custom software from €24,500
    Your own system built from a requirements review, staged acceptance, documentation

The starting price applies to a finished, handed-over result. What your project actually costs depends on its scope, and you get the binding fixed price after the free analysis. We take on projects with an order value of €2,500 or more.

Request a quote

Ongoing support

Keep things running after launch: updates, security patches, monitoring and small changes, as an optional retainer if it makes sense for you.

from €390/month
  • Updates & security patches
  • Monitoring & light support
  • Preferred rates for follow-up projects
Discuss ongoing support

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